The rota is done. Your team knows.
Build a fair staff schedule in minutes, share it instantly, and handle swaps, leave, time tracking, and team updates in one place.
Shift scheduling software that builds the week for you.
Set your shifts, roles and staffing rules once. Wrok generates the whole week in seconds, then keeps swaps, time off, hours and team messages in the same place. One place for the schedule, the shift, and the people doing the work.
Free forever for up to 6 workers. No credit card.
- Generates the schedule A real algorithm, not guesswork. It checks the valid combinations against days off, rest hours, contracts and minimum staffing, and returns an optimal week if one exists.
- Handles swaps and time off Workers request a swap, a vacation or a sick day in the app. You approve or decline, and the schedule updates for everyone instantly.
- Tracks hours and attendance Clock in with GPS, watch hours build up against contracts, and export payroll-ready PDF or Excel reports.
- Keeps the team in sync Built-in chat and push notifications, so a schedule change never has to travel through a group message thread.
Everything you need to run your team
Purpose-built tools for shift-based businesses. From automatic schedule generation to team communication, Wrok handles it all.
Up and running in minutes
No training needed. Set up once, and let the scheduler do the heavy lifting from day one.
Set Up Your Workplace
Create your workplace, invite team members, define shift types with custom times and colors, and configure roles. Everything is ready in under 5 minutes.
- Define shift types (Morning, Afternoon, Night, or custom)
- Create roles and set minimum staffing levels
- Choose working days for each employee
Generate the Schedule
Hit the generate button and Wrok builds an optimized, fair schedule in seconds. The algorithm weighs every constraint at once, or go manual and assign shifts exactly where you want them.
- Every constraint is respected automatically
- Fine-tune any assignment with a single tap
- Copy schedules to future weeks in one click
Manage & Communicate
Your team sees their schedule instantly. Handle swap requests, track attendance, export reports, and chat without leaving the app.
- Workers get push notifications for schedule updates
- Approve swaps and time-off requests on the go
- Export PDF/Excel reports for payroll and compliance
Built for everyone on the team
Whether you're running the show or showing up for your shift, Wrok has you covered.
For Bosses
Full control of scheduling with powerful tools that save hours every week.
- Auto-generated schedulesOne tap and the algorithm builds a balanced, optimized schedule
- Export to PDF & ExcelPrint, email, or archive schedules in professional formats
- Reports & analyticsTrack hours, shifts, and compensation across your team
- Manage roles & workersDefine positions, set shift requirements, ensure coverage
- Approve requestsReview swap and time-off requests with full context
- Clock-in with GPSVerify worker attendance with location-based check-ins
For Shift Managers
Delegate scheduling duties without giving away full control.
- Manage schedulesGenerate, edit, and publish schedules on behalf of the boss
- Handle day-to-dayApprove swaps, mark absences, and assign shifts
- Configurable permissionsBoss controls exactly what each shift manager can do
- Multiple workplacesManage different locations independently
- Team messagingCommunicate with workers directly in the app
- Real-time updatesChanges sync instantly to all team members
For Workers
Stay informed and in control of your work schedule from anywhere.
- View your scheduleSee your week with clear shift names, times, and colors
- Request time offSubmit vacation or sick day requests and track status
- Swap shiftsPropose swaps with coworkers directly
- Chat with your teamMessage coworkers or your manager in the app
- Clock in & outCheck in with GPS verification when you arrive at work
- Get notifiedPush notifications when your schedule changes
See Wrok at work
See how Wrok handles the everyday details that make scheduling difficult.
Your entire team, one screen
The manager dashboard shows every worker's shifts for the week in a color-coded grid. Spot gaps instantly, reassign shifts with a tap, and make sure every slot is covered before publishing.
- Color-coded by shift type for instant recognition
- Tap any cell to reassign, swap, or clear
- See role coverage and staffing warnings in real time
Chat, swap, and stay connected
No more group chat chaos. Wrok's built-in messaging lets workers coordinate shift swaps directly, with full context of who's working when.
- Direct messages between any team members
- Shift swap requests embedded in conversations
- Read receipts so you know your message was seen
Hey! Could you swap your Wednesday afternoon for my Thursday morning?
10:24 AMLet me check... Yeah that works for me!
10:26 AM ✓✓Sent! Check the swap request above.
10:27 AMVacation requests, simplified
Workers submit time-off requests right from the app. Managers review, approve or deny with optional notes, and the schedule adjusts automatically.
- Pick dates and type (vacation, sick, personal)
- Track approval status in real time
- Schedule auto-adjusts around approved absences
Built for shift-based businesses
From restaurants to retail, healthcare to hospitality. If your team works in shifts, Wrok fits.
Restaurants & Cafes
Manage kitchen, waitstaff, and front-of-house rotations. Handle weekend rushes with proper coverage.
Retail Stores
Schedule cashiers, stockers, and floor managers across morning and evening shifts with ease.
Hotels & Hospitality
24/7 operations need round-the-clock scheduling. Cover reception, housekeeping, and maintenance.
Warehouses & Logistics
Coordinate day, night, and weekend shifts for packing, shipping, and operations teams.
Healthcare & Clinics
Ensure proper nurse and staff coverage across all hours while respecting rest periods.
Any Shift-Based Team
Security, cleaning, call centers, gyms. If you schedule shifts, Wrok works for you.
Simple plans that grow with your team
Start with a 90-day free trial, then stay free forever for up to 6 workers. No per-user fees, ever.
- Everything in Free
- Analytics & reports
- PDF & Excel export
- Everything in Starter
- Shift managers
- Clock-in with GPS
- Everything in Growth
- Priority support
- Advanced analytics
- Everything in Business
- API access
- Dedicated support
- Custom integrations
No per-user fees. No surprise charges. One subscription covers all your workplaces. Save 20% with annual billing. Cancel anytime, no questions, no fees.
Data hosted in the EU. GDPR compliant. Prices shown are before VAT. Final price may vary based on your region.
Frequently asked questions
Wrok is free for up to 6 workers, forever, no credit card needed. Paid plans start at €14.99/mo for up to 15 workers and unlock reports, analytics, and more. Save 20% with annual billing. See our pricing for full details.
Each plan supports a different team size, from 15 workers on Starter up to 100 on Business. For teams larger than 100, contact us for a custom Enterprise plan. Every plan includes the full feature set.
Wrok uses a real scheduling algorithm, not guesswork and not a language model. It takes your shift types, role requirements, minimum staffing levels, worker availability, approved vacations, sick days, contracted hours and mandatory rest hours, then evaluates the valid combinations against all of those rules at once. If an arrangement that satisfies every constraint exists, it finds one and balances the workload fairly. If none exists, it tells you which rule is blocking the week so you can resolve it.
Absolutely. All data is transmitted over HTTPS and stored securely. Only authorized members of your workplace can see your team's schedule and information.
Wrok is available as a web app on desktop, tablet, and mobile. The Android app is currently available through Google Play testing, with iOS planned.
Workers can see their own personal schedule with full detail. The manager controls what visibility workers have over the broader team schedule.
The best shift scheduling app for a small business automates the rota, stays affordable, and needs no training. Wrok builds a full weekly schedule in seconds, handles swaps, time off, and hours tracking, and is free for teams of up to 6. It is made specifically for small shift-based businesses like cafes, restaurants, retail shops, and warehouses.
Employee scheduling software helps managers create, publish, and update work schedules without relying on spreadsheets or group chats. Wrok also handles worker availability, shift swaps, time-off requests, attendance, and team updates in one place.
Yes. Wrok is a browser-based employee scheduling app available to teams in Croatia and across Europe. The interface is available in English and Croatian, prices are shown in euros, and workplace data is hosted in the European Union in line with GDPR requirements.
Yes. Wrok is free forever for up to 6 workers and one workplace, with no credit card required. The free plan includes automatic schedule generation, shift swaps, time-off tracking, and team messaging. Paid plans start at €14.99/mo when you need more workers or reporting.
Add your workers and their availability, set your shift types and how many people each shift needs, then let Wrok generate the schedule automatically. It respects vacations, sick days, and mandatory rest hours, and you can adjust any shift by hand before publishing it to your team. The whole process takes a few minutes instead of hours in a spreadsheet.
Wrok is a simpler, more affordable alternative to When I Work and Deputy for small and mid-sized teams. It focuses on one-tap automatic schedule generation, shift swaps, time off, hours tracking, and team chat, without the complexity or steep per-user pricing of enterprise tools. It is free to start for up to 6 workers.
Wrok is built for cafes, bars, and restaurants, where staff work rotating shifts and plans change often. It generates the weekly rota automatically, lets staff request swaps and time off from their phones, tracks hours worked, and keeps team messages in one place. It is free to start for teams of up to 6.
Stop building schedules manually
Set up your workplace in minutes, add your team, and let Wrok generate your first schedule. Works right in your browser, no install needed. Start free, no credit card required.
Available now on the web · Android testing underway
